HSS AKINGAM Privacy Policy
Updated on 01-03-2024
The HSS AKINGAM is committed to protecting the
privacy and information it collects from its community. This policy explains
how The HSS AKINGAM collects and handles information it receives from
applicants and their families, students and their families, alumni, employees
(including applicants for employment) and others who interact with The HSS
AKINGAM or its website. Other than IP addresses and traffic information collected
described below, we do not collect personally identifying information on our
website unless you choose to provide such information to us.
This policy sets forth the type of information we
collect, how it is stored and used, and the rights and options you may have
with respect to your personal information.
Our goal is to collect the minimum amount of
information necessary - whether from applicants, enrolled students, alumni,
employees, or contractors.
We collect information you provide us. A person’s interaction
with The HSS AKINGAM occurs during the admissions process, and throughout a
student’s enrolment at The HSS AKINGAM, and as alumni. We also collect
information from applicants for employment as well as employees and contractors
of the school.
It is important to the School to protect the privacy
of young children who may use our website. The School does not knowingly
solicit or collect the personal information of children under the age of 13 on
this website. Children under the age of 13 are not permitted to submit an
inquiry form or application to the School. Parents or legal guardians of a
child under the age of 13 must complete the inquiry form and consent to the
submission of an application to the School.
The primary purpose
of information collection through the HSS AKINGAM School App is centred around
the admission process. The app ensures that only necessary information required
for admission procedures is obtained from users. This includes details such as
student's name, contact information, previous academic records, and other
relevant data essential for the admission process. Any additional information
not directly related to admission is not solicited through the app to maintain
data privacy and security for users.
Admissions:
The School App HSS
AKINGAM collects information such as student names, father name, grades,
attendance records, contact details and other necessary Details for
registration. This information is gathered during the registration process or
when the user interacts with the app. Additionally, the app may use cookies to
enhance the user experience and track usage patterns.
It is expected that information shared with The HSS
AKINGAM during the admission process is given with the consent of a parent or
guardian. The school does not knowingly collect information from anyone under
the age of 18 without the consent of a parent or guardian.
During the admissions process, personal information
will be collected and stored about the applicant and family for the purposes of
evaluating the applicant. The HSS AKINGAM also will use the information for
communicating with the family during the admissions process.
Personal information about applicants, their
parents/guardians and siblings will be collected via our website (the Inquiry
Form) as well as by The Standard Application Online administered by the IT Cell
of Admission section or other similar common applications administered by a
third party like Google form etc. Additional information may be collected by
the admissions office via various interviews, phone calls, references, and
emails.
Types of personal information collected include
names, addresses, phone numbers, emails, gender, dates of birth, race,
ethnicity, nationality, citizenship, educational history, and legacy status.
Further, we collect information about the student’s academic and disciplinary
history, athletic, and extra-curricular records and interests, and possibly
financial information (to process financial aid requests). Additional
information regarding the applicant’s parents or guardians such as employment
and marital status also will be collected.
As part of the admissions process, the school also
may gather or receive information from other sources regarding
medical/educational records, standardized tests, and other evaluative material.
The types of information we collect in these cases may be specific to the
individual.
You are required to provide this information if you
would like to apply to or be enrolled at The HSS AKINGAM. Without this
information, The HSS AKINGAM cannot process a student’s application or enroll
them. To the extent that any requested personal information is not necessary
for the performance of The HSS AKINGAM’s agreements and policies, such requests
will be separately identified and the appropriate consent obtained.
Applicant information is kept permanently.
Alumni and Friends:
Alumni, friends and parents are lifelong members of
The HSS AKINGAM community. HSS AKINGAM is dedicated to keeping our alumni,
friends and parents (past and present) connected to the school.
Types of information collected include name,
address, phone number, email, gender, date of birth, employment, gifts
received, and events attended. The information we collect is used for a variety
of reasons, including:
- Directory
information, including the online alumni community.
- Communicating
with you to let you know about receptions, reunions, and other events with
alumni or Taft faculty/administrators in the area.
- Making you
aware of projects and opportunities to support the school (via
volunteering, gifts, etc.)
- General
Fundraising
- Surveys
- Promoting
services we may offer to alumni.
Since The HSS AKINGAM likes to keep in contact with
you for life, we retain these records permanently.
For any questions regarding the collection or use of
alumni information, please contact ghssakingam@gmail.com
Disclosure of Your Information:
We may disclose your information pursuant to legal
requirements and to comply with
our school rules and policies. We also may share your information
with:
- Law enforcement or other governmental
officials, in response to a verified request relating to an investigation
or alleged illegal activity;
- Third parties that provide a valid subpoena or
court order; or
- Third parties as requested or authorized by
you (or your parent or guardian).
The HSS AKINGAM uses Google sheets for storing the data
in its operations. Most information, including personal information, is
processed and/or stored in these Sheets. As the Google sheets are more
authentic data storing tool, we found it more secure and trust worthy.
External
Links
Our website offers links to other sites that are
not owned or affiliated with The HSS AKINGAM. These sites have their own
security policies, terms of use and privacy policies. If you choose to visit
one of these websites you should review the policies of that particular site.
The HSS AKINGAM exercises no control over, and is not responsible for the
privacy practices or the content of such websites.
Your
Rights Regarding Your Personal Information:
Information Access
You may request confirmation of whether or not The HSS
AKINGAM is processing personal information about you. If so, you have the right
to see or obtain a copy of that information and to learn: for what purpose(s)
we are processing that information; the categories of information; the identity
of those who receive the information; if we receive personal information about
you from other sources, any available information about those sources; and how
long we keep the information or, if the period is not determined, the factors
that we use to determine that period.
Correction and Completion
You have the right to request correction of personal
information that you believe is inaccurate. Where you believe the information
is incomplete, you have the right to complete the information, including by
supplementing the information with a statement. However, the correction in
certain elements is restricted as mentioned in admission policy.
Right of Erasure or “To be Forgotten”
You have the right to request that The HSS AKINGAM
permanently delete your personal information when:
- we no longer
need your information for the purposes for which it was collected;
- we have been
processing the particular information based only on your consent, you
withdraw your consent, and there is no other legal ground for us to
continue processing;
- you
successfully object to the processing of certain information (see
“Objection” below);
- the
information has been unlawfully processed; or
- erasure is
required by law.
This right will not apply where continued processing
of your information is necessary for:
- the exercise
of the right of freedom of expression and information;
- compliance
with applicable law;
- performance
of a task carried out in the public interest or the exercise of official
authority vested in The HSS AKINGAM;
- ensuring the
functionality and stability of said system;
- for reasons
of public health;
- certain
types of archiving that is in the public interest, scientific or
historical research or statistical purposes; or
- the
establishment, exercise or defense of legal claims.
Although The HSS AKINGAM may remove most personal
information such as contact information (address, phone number, etc.), there
may be information we cannot remove, including, but not limited to, certain
records such as the user’s attendance at The HSS AKINGAM and their grades or
information about certain donations made to the school.
Security
The School App HSS
AKINGAM takes security seriously and implements measures to protect the
information collected. This includes encryption of data, regular security
audits, and compliance with data protection laws. Users also have a
responsibility to safeguard their login credentials and report any suspicious
activity.
The school employs commercially reasonable physical,
electronic, and procedural safeguards to protect the confidentiality and
security of personal information and other information and data transmitted to
us. However, no data transmission over the Internet or other network can be
guaranteed to be 100% secure. You acknowledge and accept the data security
risks of using our website and our services. So
we cannot promise or guarantee that hackers, cybercriminals, or
other unauthorised third parties will not be able to defeat our
security and improperly collect, access, steal, or modify your information.
Application
Data. If you use our application(s), we also may
collect the following information if you choose to provide us with access or
permission:
- Geolocation Information. We may request access or permission to track location-based
information from your mobile device, either continuously or while you are
using our mobile application(s), to provide certain location-based
services. If you wish to change our access or permissions, you may do so
in your device's settings.
- Push Notifications. We may request to send you push notifications regarding your
account or certain features of the application(s). If you wish to opt out
from receiving these types of communications, you may turn them off in
your device's settings.
This
information is primarily needed to maintain the security and operation of our
application(s), for troubleshooting, and for our internal analytics and
reporting purposes.
All
personal information that you provide to us must be true, complete, and
accurate, and you must notify us of any changes to such personal information.
Contact Information to:
If you wish to exercise any of the rights described
above or have any questions about this Privacy Policy, please do so by
contacting ghssakingam@gmail.com
We will attend to your request promptly and will
respond within a reasonable time. If you are dissatisfied with our handling of
your request, we ask that you give us the opportunity to resolve the issue;
however, you have a right to lodge a complaint with the supervisory authority
where you are located.
Changes to this Policy
The
School reserves the right, in its sole discretion, to change this Privacy
Policy in whole or in part, at any time. Your continued use of the website
after any changes to the Privacy Policy have been become effective will be
considered acceptance of those changes. When we make changes we will also
revise the "last modified" date of the Privacy Policy page. We
encourage you to review this Privacy Policy periodically.